The tension in every HR system is the same: employees need the autonomy to update their own information, but unrestricted changes are a data integrity risk. Approval Workflow resolves that tension permanently.
Any configured field — from bank account details to job title to emergency contacts — can be set to require approval before going live. The employee makes the change. The request is queued. A manager or HR lead reviews and approves or rejects it. The audit trail captures every step.
Define who needs to approve what — by field, by department, by role, or by data sensitivity level. A job title change might need HR approval only. A salary adjustment might need HR plus a director. You configure the chain. The system enforces it.
Until an approval is granted, the current data remains in place. There is no risk of a half-completed change corrupting your records. Pending changes are clearly flagged for reviewers and visible to the employee who submitted them.
Every approval decision — approved, rejected, or escalated — is captured with a timestamp and the identity of the reviewer. Combined with History Tracking, your data lineage is completely unambiguous at all times.
Self-service HR sounds simple. Employees update their own information, HR has less admin to handle, and the business moves faster. But without a control layer, self-service introduces a new problem: who is verifying the changes?
Approval Workflow gives you the best of both worlds. Employees retain the autonomy to manage their own data. HR retains the control to ensure accuracy and integrity. Nothing goes live without the right eyes on it — and nothing that was approved is ever unaccountable.